Reporting & oversight
The same evidence, the same way, from every provider.
These are the report shapes AP Track produces. Abstract fragments — the structure, not a provider's data.
Attendance
Attendance read from the register, not from a summary.
Every session is marked on the day by the tutor who delivered it, with arrival times and absence codes carrying reasons. The report is the same data, grouped — so a question about one week resolves to one session, not an estimate.
Attendance · by week
one format · every provider · placeholder shape only
Safeguarding activity
Assurance that concerns move, without exposing case detail.
You see that concerns were raised, that they reached the designated safeguarding lead, that actions were recorded, and that records are locked against deletion. The content of a concern stays inside the provision's record where it belongs.
Safeguarding activity
- Concerns raised
- Reached DSL
- Actions recorded
- Records locked
Activity and routing, not case detail. No personal data leaves the provision's record.
Outcomes
What changed during the placement, recorded as it happened.
Engagement, recorded progress and noted destinations sit against the placement rather than in a separate end-of-term document. Nothing is reconstructed at review time.
Outcomes · by placement
Delivered vs commissioned
Delivered hours against commissioned hours, from the same marked sessions.
The invoice and the attendance report are built from one set of facts. Where delivery differs from commissioning, it is visible in the same view — before the invoice is a dispute.
Delivered hours vs commissioned
delivered · commissioned marker
Invoicing is calculated from contracted hours, adjusted only for tutor absence — this view is for delivery tracking, not billing.
Audit trail
Every figure traces back to an action and a person.
Reports are exportable with the underlying audit trail: who marked, when, what was amended and by whom. Attribution is not optional, so evidence does not need defending.
Audit trail · export
- register.marked · staff_07 · 09:03
- check.expiry.flagged · system · 07:00
- assignment.blocked · system · 07:01
- invoice.drafted · system · 18:00
Next step
Bring your providers with you.
Join the waitlist and we'll walk through the reporting with your team, and how a provider is brought onto it.