For local-authority commissioners
Your providers. In line, in view, in one format.
AP Track is the management information system used inside alternative provision. Where your providers run it, oversight stops being a request and becomes a record: attendance, safeguarding activity, outcomes and delivered hours, produced the same way every time.
The oversight problem
Every provider reports differently. So nothing compares.
Different formats
One returns a spreadsheet, one a PDF, one an email. Comparison is manual work.
Chasing returns
The picture arrives late, and arrives partial. Then it is re-requested.
No live picture
Between returns, placement attendance and safeguarding activity are unseen.
Standardised reporting
Get accustomed to our reports — every AP Track provider produces the same evidence, the same way.
Attendance, safeguarding activity, outcomes, and delivered hours against commissioned hours. Assembled from the same live records your providers use every day.
Attendance · by week
one format · every provider · placeholder shape only
Safeguarding activity
- Concerns raised
- Reached DSL
- Actions recorded
- Records locked
Activity and routing, not case detail. No personal data leaves the provision's record.
Outcomes · by placement
Delivered hours vs commissioned
delivered · commissioned marker
Invoicing is calculated from contracted hours, adjusted only for tutor absence — this view is for delivery tracking, not billing.
Compliance assurance
Enforcement lives in the system itself: a tutor without valid checks cannot be assigned.
Checks enforced
A tutor without the right checks cannot be assigned to a placement. The block happens at the point of assignment.
Safeguarding records
Concerns route directly to the designated safeguarding lead and are recorded permanently. No one — at any level of access — can delete a safeguarding record.
Audit trail · export
- register.marked · staff_07 · 09:03
- check.expiry.flagged · system · 07:00
- assignment.blocked · system · 07:01
- invoice.drafted · system · 18:00
Integration
Connects to what you already run.
An API that can feed your systems — and a team that will build the connection for you.
- Scheduled exports in a fixed structure, per provider or across your caseload.
- A documented API for attendance, hours and outcomes.
- Field mapping agreed with your team before anything is switched on.
Join the waitlist
Bring your providers with you.
Tell us which authority you commission for. We'll show you the reporting, and how a provider is brought onto it.